About this role
This temporary Facilities Administrator role in Liverpool City Centre supports day-to-day Facilities Management within the Not For Profit sector, helping the workplace run smoothly through reliable administrative support. You will act as first point of contact for facilities, premises and front-of-house support, including reception duties, visitor management, postal services, deliveries and general office enquiries. You will coordinate the reporting, tracking and resolution of premises, maintenance and facilities issues, and maintain office standards such as stationery supplies and overall presentation. The role also involves supporting supplier and contractor management, administering the Health & Safety management system and assisting with compliance-related processes.
Job Description
As a Facilities Administrator in Liverpool City Centre, you will keep day-to-day Facilities Management tasks organised and help the workplace run smoothly. Working within the Not For Profit sector, you will provide reliable administrative support across a temporary assignment.
Client Details
The organisation operates in the Not For Profit sector in Liverpool City Centre.
Description
Key Responsibilities
- Acting as the first point of contact for facilities, premises, and front-of-house support, including reception duties, visitor management, postal services, deliveries, and general office enquiries.
- Coordinating the reporting, tracking, and resolution of day-to-day premises, maintenance, and facilities issues, ensuring a safe and professional working environment.
- Maintaining office standards, including overseeing stationery supplies, printed materials, and the overall upkeep and presentation of the office.
- Supporting supplier and contractor management, monitoring service delivery, and assisting with procurement and tendering activities.
- Administering the organisation's Health & Safety management system and supporting compliance-related processes.
- Assisting with environmental and sustainability initiatives, ensuring processes are maintained and monitored effectively.
- Managing and maintaining the fixed asset register, coordinating periodic asset audits, and producing accurate asset-related reports.
- Supporting finance administration, including raising invoices, assisting with debtor reporting and aged debt analysis, reconciling supplier statements, and liaising with colleagues on financial records.
- Providing a broad range of administrative support, including document management, record keeping, telephone enquiries, banking activities, and ad hoc business support tasks.
- Producing and maintaining accurate facilities, asset, and administrative records, ensuring data is up to date and accessible.
- Building effective relationships with internal stakeholders, suppliers, and service providers to support the smooth operation of business services.
Profile
A successful 'Facilities Administrator' should have:
- Experience of providing organised administrative support in a busy setting.
- Confidence managing records, documents, calendars and routine correspondence.
- Good working knowledge of Microsoft Office, including Excel and Outlook.
- Ability to maintain accurate trackers and handle information carefully.
- Clear written and verbal communication skills when dealing with different contacts.
- Ability to prioritise routine tasks and keep work moving during a temporary assignment.
Job Offer
- Temporary Facilities Administrator contract in Liverpool City Centre.
- Hourly pay of -14.72.
- Monday to Friday 9am - 5pm.
- Full time on site.
If you're interested in this role, apply now.
People are at the heart of Michael Page. We are committed to creating an inclusive environment. As an inclusive recruiter we welcome applications from people of all backgrounds, identities and experiences. If you require any adjustments or accommodations during the recruitment process, we'll work with you to ensure you can perform at your best.